In episode 5 of Nested Folders Scotty and I dived into our weekly review routines. It was also good to review traps we’ve both previously fallen into with our reviews – I’ve been considering making a printed list of how I do my weekly review and if I do so I’m also going to make a list of “not to do” on it – as a reminder of those lessons that I’ve learned over the years!

Nested Folders episode 5: How We Weekly Review.

Something I’ve been hoping for for a long time is the ability to get a (sharing) link to my Shortcuts with Shortcuts – and with the latest developer beta of iOS and iPadOS (beta 2) it can be done!

Shortcuts actions

Thankfully this is fairly simple to do, there are just 6 actions required to get a list of all your Shortcuts as Markdown links:

  • Get my shortcuts
  • Repeat with each item in My Shortcuts
    • Get link to Repeat Item
    • Text: [Name][Link to File]
  • Combine Repeat Results with New Lines
  • Share Combined Text.

There is one caveat to this: Unfortunately you need to confirm getting the link to each Shortcuts from a prompt which appears.

Download the Shortcut: Get Shortcuts as Links

Now if you’ll excuse me I’m going to go and watch Netflix and tap the same prompt 900+ times.


Update! I’ve been experimenting and there’s also a way to just tap “Create Links” once: Get Markdown Links to Shortcuts – you get the links first and then iterate through them grabbing the names of the associated Shortcuts. As long as the order of the Shortcuts remains constant this is a much more user friendly workaround.

In this episode of Automators David and I got a chance to dive behind the scenes of ScreencastsOnline and into the Terminal app (not at the same time) with J.F. Brissette. David and J.F. met years ago at Macworld!

J.F. does editing and assembly for ScreencastsOnline — which means he spends a lot of time working with video and audio in ScreenFlow, and he has got his workflows down with automation. As he said “it needs to be automated if you’re going to use it as much as I do” which is something worth bearing in mind for any application you use heavily.

Keyboard Maestro is his tool of choice (as it is for many people), and he has many macros which he has found. The Clipboard History Switcher specifically makes it much easier to copy and paste elements around — also allowing you to create a palette of elements from your macros, something that applies to many kinds of work!

J.F. also uses Terminal a lot, for everything from opening apps to checking what day you were born on or what day your birthday will be on next!

open -a Safari
open -a "Keyboard Maestro"

These open apps — because Keyboard Maestro has a space in its name it needs to be wrapped in quotation marks. Note that capitalisation is optional, and you can use either single or double quotation marks — J.F. tends to use lowercase and single quotations, like this: open -a ‘keyboard maestro’.

cal 01 2021

This will show you a calendar for January 2021 – so you can quickly scan for “11” and see that my birthday will be on a Monday!

We also had a look at regular expressions, which are a way to do search (and replace) with extra magic by defining very specific patterns. Shortcuts even supports regular expressions, both to “Replace Text” as well as with “Match Text”, which can be followed by “Get Group from Matched Text.”

Thanks to our sponsors for this episode:

  • ExpressVPN: High-Speed, Secure & Anonymous VPN Service. Get 3 months free with a 1-year package.
  • Pushcut: Automation your way. Trigger iOS Shortcuts from anywhere. Try it free. P.S. If you haven’t listened to our members-only special yet you should – the camera and audio equipment were all monitored (and set up by) J.F.! Listen to

Automators 31: Making Your ScreenFlow Flow and More with J.F. Brissette.

Episode 4 of Nested Folders is out! In this episode Scotty and I discussed when you shouldn’t be productive and some of the fun things we do when not being productive – and yes, my Nintendo Switch came up.

We also announced the winner of last episode’s competition – a year’s worth of OmniFocus Pro and a copy of Build Your OmniFocus Workflow go to @monsieurhetzel!

Check out Nested Folders 4: When Not to be Productive

This week I was fortunate enough to be able to go to San Francisco and take part in a very special live show to celebrate the 5th anniversary of Relay FM – a podcast network now old enough for kindergarten!

For this show Myke, Stephen and Jason Snell devised a very special game of Family Feud – I’d never played before so of course I ended up being team captain (I’m not sure that was an entirely wise decision, but nonetheless it happened).

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The episode is out now – wizards worked magic to turn 14GB of audio (seriously) into an episode overnight. Listen to episode 257 of Connected.

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