Today is Global Accessibility Awareness Day and I’m really pleased to see that Apple has updated the Shortcuts gallery to highlight some Shortcuts targeted at solving some of the problems people face every day. These shortcuts include:
Speak Brush Teeth Routine
Special Day Countdown
Do Not Disturb timer
There are 13 of these shortcuts in total, and it just goes to show how technology can be helpful for everyone, but in some cases it can make a massive difference.
These shortcuts are available in the Shortcuts app, in the gallery, it should be the first item featured at the top.
As I’ve talked about on Automators before, I have used Zapier to send notifications to my iPhone which trigger Shortcuts – this means that I can have a series of automated actions happen and follow it up with something I need to manually do. I’ve been using PushBullet and Pushover to do this – I’ve tried both and they’re both good, but they’re designed for notifications and the URLs triggering automations is not something it was designed to do. Additionally PushBullet still hasn’t been updated for the iPhone X(s) screen format. Pushover has been updated more recently, but it still doesn’t quite match up with what Pushcut can do as a dedicated app.
Let’s start by looking at a few use cases for this:
MacSparky and I take it in turns to post the Automators episodes, that means every second episode when it releases I need to be prompted to put up my blog post about the episode. That post is prepared, and is in Drafts, so once the episode is up I get a notification that triggers a Shortcut to help me find the right Draft and post it.
When an article of mine goes up on The Sweet Setup I like to go and clean it out of my Dropbox (where the drafts sit), which I do through a Shortcut, and then post about it on my site.
Those are just two of the many use cases I have for this sort of thing, in each case there can be multiple steps I would like to execute on my device – some of these I’ve combined into a single Shortcut which runs those other shortcuts, but others I’m still trying to rely on my memory (which has more holes in it than a sieve!). Also if I want or need to change these I need to log into Zapier and change the URL scheme that’s in the URL part of the notification action step (whether that’s through Pushover or Pushbullet).
Pushcut is a free app with two subscription levels, I’ll give you a quick overview of those:
Free: Create three notifications, which can each trigger one action (opening a URL or running a Shortcut).
Basic: Create as many notifications as you want, with as many actions as you want on each notification. Plus you can sync these between your devices.
Pro: Dynamic notifications – based on JSON you use to trigger the notification which can give you: inputs for Shortcuts and dynamic title and text in notifications. You can also target individual devices.
I immediately decided I wanted the Pro – I’ve been passing variables to Shortcuts as parameters through Zapier, and I’ve been building my own workarounds for branching to give me different information. Most people should start out with the free level and then try basic though to get to grips with the system.
The first thing to do is to create a notification in the Pushcut app, and give it a name. The name of the in the app is separate to what appears as the title of the notification which is very useful allowing you to have useful internal descriptions, but have an action based title. The title gets URL encoded and becomes part of the URL you POST to in order to trigger the notification. Tapping this URL will copy it to your clipboard – and I’ll come back to what to do with that near the end!
Secondly you want to set the Notification Title and Description. These are what will show up on your device when you get the notification, I like mine to tell me what to do, and why I’m doing it – this way I won’t just ignore the notifications because the seem irrelevant. After this you should set a default action, and you probably want to add this as action as well. The default action is what happens if you just tap on the notification, or swipe on it from the lock screen, and the actions are what you (can) trigger after force touching the notification – you can add multiple actions to a notification here, giving you a choice in which action to execute.
Now we have the basics set up we can trigger the notification! Depending on your needs you could use this with something like IFTTT or Zapier’s web hooks, or even build it into a script somewhere.
Now whenever this is triggered you will get a notification sent to your device which when opened will trigger a Shortcut.
In addition to what I’ve outlined above you can enhance this with the Pro options – allowing you to specify custom notification titles and content, and also pass input to your shortcuts. You can also run URL schemes allowing you to something like add a task to Due – without having to go via Shortcuts.
I’ve been fortunate enough to talk to the developer of Pushcut over the last few weeks and he’s been adding enhancements right and left! While the app and service are already a step up from existing solutions just because of the ease of use, the fact that this is a dedicated service for triggering automations on iOS means it really is well thought out.
I was really excited when Tim Nahumck agreed to come onto Automators to talk about Drafts! In the last year the app has increased in power so much, as well as gaining a Mac app, and now seemed like the perfect time to cover it. Continue reading →
Just a quick reminder that I’m going to be speaking at MacStock in July, and that the early bird sale ends tomorrow! Use the code rosemary to get a discount. You can still use the code after tomorrow, but as the price goes up… 😉
My talk is all about Sirifying your iOS life. I’ll be demoing how to use Siri Shortcuts effectively, as well as how to build Shortcuts to give you an effective personal assistant! You can see a full schedule at the MacStock website.
MindNode 6 is out today, and having been a part of the beta I thought it was high time I shared some of the many ways I use
Lots of things for me start as vague ideas, this often happens in Drafts, but for multi faceted ideas that need exploration – like this blog post, I then move things over to MindNode – specifically I do this using an action which makes use of MindNode’s URL schemes – you can get the action from the Drafts Action Directory.
I’ve been doing a lot of things at work recently that involve hierarchies – one thing branching into more, which in turn branch into more. I’ve been showing this as we progress throughout a meeting with MindNode, so we start the meeting with the centre point, or main node, and progress from there. This means as people are discussing ideas I can reflect it visually on the whiteboard, and I have a pretty graphic to send them afterwards! The enhanced presentation mode in MindNode 6 has been very helpful for this, letting me show off notes that I’ve made on areas, or even to lock the view while I zoom in on something else and tweak a spelling mistake.
A few features of MindNode 6 have been game changers though – first of all, multi select. You can do this with a finger or an Apple Pencil – and it’s exactly what it sounds like, letting you select multiple nodes. You can then move them all, copy them, or do whatever you want or need to do with them.
I also love how you can search for stickers, the team was smart and assigned multiple keywords to each sticker – so searching for “sign” gets me, among other things, the warning sign – as does searching for “warning”!
Another way I use MindNode is to give me a good overview of projects, the folding and unfolding of nodes comes in handy here, allowing me to zoom in and out as needed. Add to this the new ability to hide connections and I have a great way of looking at everything, or just the key areas – helped by the focus feature which lets me fade out everything else. I love the ability to switch to outline view too – while I tend to prefer visuals, sometimes you just need a list – like when you’ve planned out a packing list! Being able to switch to the outline view also shows me things from a new perspective – which often helps me to fill in gaps in my plans.
It’s hard to describe use cases for MindNode unless you’ve previously used a mind mapping application – but when you need to structure keywords, and text it’s a great place to start.
MindNode 6 is out now and is a free upgrade for all MindNode 5 users. The Mac app is also part of Setapp.
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